Managing Users - Admins

Admin Role Overview

In MyLogin, user roles determine the level of access and control within the platform. The Admin role is designed for users who are managing the MyLogin instance for the school. Users accessing MyLogin through the Wonde School or Enterprise Portal are automatically assigned the Admin role.

Admin Permissions and Capabilities

Admins possess the full control over the school's MyLogin set up. They have the power to change any and all available settings in the MyLogin instance, including:

• Login Method Management:
• Admins can enable or disable various login methods (Password, Emoji Passwords, Magic Badges, PINs) available to users.
• User Credential Access:
• Admins have access to all user credentials (excluding other admins). This access is intended for support purposes and should be used responsibly and in accordance with privacy policies.
• Application Management:
• Admins can add and remove applications and shortcuts from the school's MyLogin dashboard.
• Platform Connections:
• Admins can configure and manage connections to external services, such as Google or Microsoft.
• Admin Management:
• Admins can invite new users to become admins.
• Admins can elevate the role of existing teacher users to admins.

Teacher vs. Admin Access

It's important to distinguish between the Teacher and Admin roles:

• Teacher Role: Teachers primarily use the MyLogin app dashboard to access their third-party applications. They can also access the credentials of students in their classes/school, however they cannot reset them like admins, other than PINs.
• Admin Role: This role grants broader management capabilities, as outlined above.

Upgrading Teacher Users

Teachers can be upgraded to admins if required. This is useful if you have an teacher in the school who will also manage or assist in management of the Mylogin platform for the school. When a teacher's role is elevated to Admin, they gain the ability to switch between two distinct "views":

• Admin View: Provides access to the administrative functions described above.
• Teacher View: Allows the user to use the MyLogin app dashboard as a teacher, enabling them to log into their third-party applications and the access, but not change, their student's credentials.

This dual functionality allows users who are both teachers and admins to efficiently manage the platform while retaining their ability to use it for their own application access.

Switching Between Teacher and Admin Mode - Watch Video

Key Considerations for Admins:

• Responsibility: The Admin role carries significant responsibility due to the level of access it provides.
• Security: Admins should adhere to strict security practices to protect user data.
• Training: Proper training is essential to ensure admins understand how to use the platform effectively and responsibly.

A Word on Security 

To keep everyone's accounts safe, we strongly recommend admins and teachers use 2-Factor Authentication (2FA).

• Admin 2FA: Admins should use a standard authenticator app on their phone for that extra layer of security, this can be set up in the MyLogin admin panel, navigate to 'Settings > Accounts' and select Two-Factor Authentication > Edit.
• Teacher 2FA: Teachers can use MyLogin's built-in 2FA using our Magic Badges. You can find more info on  our in-built 2FA here. This does not require a mobile device to implement