MyLogin - Managing Users and Credentials

Managing Users and their credentials

By default, MyLogin considers your school MIS data as the source of truth for user creation. MyLogin regularly updates itself from your MIS data, provided that our link to your MIS remains functional. 

As a MyLogin Admin, you can view, download or reset credentials. The types of credentials are as follows:

Magic Badge

Our Magic Badge credentials are a secure and simple way for users to access MyLogin. When the option is selected the device's camera will open. The user will present their badge and MyLogin will recognise this and sign the user into their dashboard.

Emoji Password

Emoji passwords are a secure and fun way for users to access MyLogin. The password is a series of 6  randomly selected emojis from a bank of 84. That's over 300 Billion possible combinations.

One Time Password

A One Time Password is a more traditional credential type. Once generated a user will have 24 hours to log in where they will be prompted to reset their password and create their own. They cannot access MyLogin through any other means (EMoji password or Magic Badge) until they have gone through the process or using their one-time password and setting their preferred password.

Passwords cannot be viewed by admins or teachers once the user changes it. Should a user forget the password they made, a MyLogin admin will need to generate a new one.

Pin Code

Our Pin Code credential is designed to be temporary, if a user forgets or loses their credentials a MyLogin admin or MyLogin Teacher can generate that user a code. Each code is valid for 8 hours. Pin Codes cannot be generated for multiple users at once.

To view an individual user's credentials locate them via the 'Users' menu then under 'Overview'. On the overview menu, you can use the filters provided or type the name of the user in the search box.

Once you have found the user click on their name, this will bring up the menu shown below:

From this popup menu, you will be able to view, download or reset credentials. You are also able to view the user's activity, edit their role and manage their two-factor authentication settings. For our guide on two-factor authentication please see this link here.

Teachers are able to view pupils via their MyLogin Dashboard, they have more limited abilities and cannot generate new credentials. As shown below, teachers can download or view existing credentials. Teachers can create a new temporary Pin Code.

If you would like to read more about the teacher dashboard please click here. 

Acquiring User Credentials in Bulk

To save time you can download multiple user's credentials at once. From the user page under overview, you can use the filters to narrow down results.

You can use the 'Select All" toggle to select users on all pages and then click 'Download' to be presented with the choice of what type of credential you wish to download.

Magic Badges and Emoji Passwords will download as a PDF file, One Time Passwords will download as a .CSV file. Please remember that if you set One-Time Passwords on bulk to distribute these in a timely manner and instruct users to go through the process of setting their preferred password, as these expire after 24 hours and are the only way to access MyLogin until they have been used and a new password set. 

Acquiring User Credentials in Bulk

To get your user credentials in smaller batches you can filter by Year, Registration, House or Class. Simply click 'Filter'

and select the groups of users you want to download credentials for 

Then select all and download the credentials for that group. 

Admins and Teachers - SSO with Google or Microsoft 

To simplify accessing the MyLogin platform administrators and teachers can also sign in to the MyLogin platform itself using their existing Google or Microsoft accounts.

Understanding the Difference: Signing IN to MyLogin vs. Signing THROUGH MyLogin

It's important to clarify how this works, especially as MyLogin often acts as the primary login (Identity Provider, or IdP) for students and teachers accessing Google or Microsoft services.

• This feature allows you to use your Google or Microsoft credentials to sign in directly to the MyLogin administration panel or your teacher dashboard within MyLogin.

• This is separate from how students (and some teachers) use MyLogin to sign into Google Classroom, Microsoft 365, or other apps. In that scenario, MyLogin is telling Google/Microsoft who you are.

Who Can Use This Feature?

This convenient new login method is available for:

• All Administrators: If your administrator email address within MyLogin matches your Google or Microsoft email address.

• Teachers Who Do Not Use MyLogin as their Primary Google/Microsoft Login: For teachers, this option works if your email address in your school's Management Information System (MIS) (which syncs to MyLogin) is also your Google or Microsoft email, and your school's Google/Microsoft services are not already configured to use MyLogin as their Identity Provider.

This means a quicker, more familiar sign-in experience for managing MyLogin, without impacting how your students access their learning tools.

How to use this log in method:

Simply click on 'log in with Google' or 'Log in with Microsoft' and follow the instructions 

Enabling This Login Method:

To activate Google or Microsoft SSO for MyLogin access, an administrator can navigate to the 'Login Modes' page within your 'Settings' area in the MyLogin admin panel.

Matching Users

We have a separate guide which covers how to match users with Google Workspace or Microsoft Entra ID with MyLogin user accounts. For any schools using only the MyLogin Lite module, you will not need to action this process. Please see our user matching guide here.

I can't find my users

Please ensure you have tried searching with the correct filters. MyLogin syncs with your MIS data regularly but you can enact a sync at any time. To do this head to 'Settings' and on the Wonde tab click 'Manage Connection' then click 'Sync Users from Wonde'. Once done you will receive a notification inside of MyLogin.

If you require any support with managing your MyLogin users, please contact us on [e-mail]